Institute of Biomedical Engineering (BME)

Step by step. Let’s get started!

Student responsibility:

Whereas academic advisors, faculty, and staff are available to assist, it is ultimately the student's responsibility to keep personal and academic information up to date at all times, and to follow all University, SGS, departmental, and program regulations, requirements and deadlines.

New student steps:

Research program (PhD/MASc)
Step	*Domestic students*	*International students*
01	Respond to your offer	Respond to your offer
02	Clear admission conditions	Clear admission conditions
03	Get your TCard, etc.	Apply for study permit
04	Enroll in courses	Find housing
05	Complete your registration	Get your TCard, etc.
06	Set up income payments	Enroll in courses
07	Enroll in safety training	Complete your registration
08	Get lab access	Set up income payments
09	Apply for awards	Enroll in safety training
10	Engage with the community	Get lab access
11		Apply for awards
12		Engage with the community

Professional program (MEng)
Step	*Domestic students*	*International students*
01	Respond to your offer	Respond to your offer
02	Clear admission conditions	Clear admission conditions
03	Get your TCard, etc.	Apply for study permit
04	Enroll in courses	Find housing
05	Complete your registration	Get your TCard, etc.
06	Engage with the community	Enroll in courses
07		Complete your registration
08		Engage with the community

Respond to your offer

Students must confirm admission acceptance within two weeks of the offer letter date.

Review admission documents
Respond, date, and sign the Confirmation form
Email the signed form (as a single pdf file)

PhD/MASc students:

- To: grad.bme@utoronto.ca; and
- Copy (Cc): Supervisor(s)

MEng students:

- To: meng.bme@utoronto.ca

Example:

To the Admissions Committee,

I accept the offer of admission. Please find the signed confirmation form attached to this email.

Sincerely,

(Student)

Cc. Prof. Smith

Clear admission conditions

Conditions must be satisfied prior to the registration deadline.

Find your Letter of Acceptance/Offer of Admission
Review conditions identified with an asterisk (*)
Arrange for documents to be sent by the issuing institution(s)

PhD/MASc students:

- To grad.bme@utoronto.ca

MEng students:

- To: meng.bme@utoronto.ca

Reminder: student-submitted documents are not acceptable for verification purposes

Note:

Students must request each university attended to send their transcripts directly to BME
Digital e-transcripts are preferred over hard copies
Students must have language test centres send results electronically to the University of Toronto, Enrolment Services.
- TOEFL: The institution code is 0982 (no need to specify a department)
- IELTS Results Account name: University of Toronto – Undergraduate and Graduate Programs
- IELTS Results Account address: 172 St. George St., Toronto ON M5R 0A3
- Instruction for other test centres
Admission offer may be withdrawn if conditions are not met by the deadline

Need help?

Contact BME (student services)

Apply for your study permit and SIN (if applicable)

A valid study permit and SIN are required for studying and payments.

Visit the Centre for International Experience (CIE) website
Follow the steps to "apply for your study permit..."
Email a pdf scan of your permit to hr.bme@utoronto.ca

Visit the "before you arrive" website
Follow the steps to "getting a social insurance number (SIN)"

Additional for international MEng students:

Visit CIE website about the co-op work permit
Follow the steps to "apply for a co-op work permit..."
Email a pdf scan of your permit to meng.bme@utoronto.ca

Note:

The university cannot influence permit processing times
Students should not confirm travel plans until their permit is approved
Students should not begin their program remotely
Attend Q&A sessions about the international student experience (e.g., documentation, career discovery, health insurance, etc.)
See the most up-to-date COVID travel information on the Government of Canada website

Need help?

Contact an Immigration Advisor

Find housing

Students are responsible for finding housing, but here are some options/resources (listed below) to help start the search.

Tip:

Protect yourself from market scams!
See fraud prevention tips.

Need help?

Contact Housing Services

Get your UTORid, U of T email, and TCard

Visit the TCard Office website
Follow “new student instructions”

U of T email for students

Create your @mail.utoronto.ca email address

Note:

Applicants receive a JOINid via email from SGS after paying the application fee, which becomes a UTORid when they begin studying
Applicants must create a password to enable JOINid

Need help?

Contact SGS (JOINid issues)

Contact the TCard Office (TCard issues)

Contact the Help Desk (UTORid/email issues)

Enroll in courses

Research program students should consult their supervisor for course selection.

During the enrolment window

Student self-enrolment

Review the timetables
Enroll in courses through ACORN

Past the enrolment window (with instructor permission)

Staff-assisted enrolment

Complete the Add Course(s) form
Email the instructor-signed form
- To: grad.bme@utoronto.ca; and
- Cc: Course instructor

Tip:

Monitor your U of T email for course enrollment dates/announcements
Research trainees should consult their supervisor(s) about course selection
BME research program course requirements
BME professional program course requirements
BME course enrollment limit

Need help?

Contact BME (student services)

Complete your program registration

Tuition fees are assessed in mid-July. Students may not see the balance immediately due to admission timing. Do not pre-pay. Students should wait to make payments until fees are posted to their account. Monitor ACORN for fee updates to ensure timely payment.

Pay now

Note the registration deadline
Visit the Registration Information website
Follow “direct payment”

Pay later (if eligible)

Note the payment deadline
Visit the Registration Information website
Review “deferral eligibility self-check”
Follow “defer payment”, if eligible

Optional: request a Confirmation of Registration letter

TIP:

Registration requires payment of program fees
It can take up to two weeks for payments made at the bank to be processed to fees
Students can check their outstanding balance on ACORN anytime
Check your status in ACORN (if the status is “REG” then you are registered)
University fee policies are not negotiable
Pay/defer your fees on time (registration cancellation results in the loss of all course enrollments)
- Students may not re-enroll in a course if it becomes full

Need help?
Contact SGS (registration issues)
Contact Student Accounts (payment/refund issues)

Set up income payments

1) Submit a supervisor–student agreement annually. 2) Ensure direct deposit is active for both deparmental and supervisor funds, as they are separate payment systems.

Verify that your Canadian mailing address is valid
Visit the Direct Deposit Information website
Follow “procedures”

Complete the TD1 and TD1ON tax forms
Email the tax forms
- To: hr.bme@utoronto.ca

Complete the supervisor–student agreement
Email the signed agreement
- To: grad.bme@utoronto.ca; and
- Cc. hr.bme@utoronto.ca

Tip:

Students must be registered to receive stipend/award/bursary payments
Payments will be withheld without a Canadian address or bank account on file
Check your ACORN invoice to see the departmental and/or award payments
Use the employee self-service (ESS) tool to check your supervisor and/or TA payments
Requirements checklist:
1. Payroll bank authorization form for direct deposit
2. Supervisor–student agreement
3. Tax forms
4. Study permit (if applicable)